When leaving Japan, one of the mandatory procedures you need to complete is filling out the departure declaration. While the process isn't overly complicated, it can still feel overwhelming for first-time travelers, especially Vietnamese people living and working in Japan. In this article, YutoJP.com will guide you step by step on how to fill out the departure form at Japanese airports, helping you breeze through the process without any confusion at the airport.
What is the Departure Declaration?
The departure declaration is a document that you must submit to Japanese customs when leaving the country.
The form consists of 2 parts:
Arrival section (submitted upon entering Japan)
Departure section (submitted when leaving Japan)
The form to fill out is called 再入国出記録 (Sai-nyūkoku shutsukiroku) in Japanese – which translates to Embarkation card for reentrant in English.
When you arrive at an international airport (such as Narita, Kansai, Chubu, Fukuoka...), before the customs area, you'll easily spot small tables where people are filling out forms. Head over there and pick up a 再入国出記録 form to fill out if you plan to return to Japan in the near future.
How to Fill Out the Departure Form When Leaving Japan
The form has 2 parts: the [Arrival] section for entry information and the [Departure] section for departure details. It's available in several languages like Japanese, Chinese, and English. The sample image below is in Japanese.
How to Fill Out the Departure Information Section (Departure Sheet on the Right)
1. Your family name 2. Your given name 3. Date of birth (day, month, year) 4. Name of the country you're flying to: ベトナム 5. Flight number 6. Length of time away: under 1 year, 1 to 2 years, or over 2 years 7. Check the box at the top, which means "I will be leaving temporarily and plan to re-enter." Note that checking the bottom box means you have no intention of returning to Japan, which effectively cancels your visa. 8. Signature
How to Fill Out the Arrival Information Section (Arrival Sheet on the Left)
1. Your family name 2. Your given name 3. Date of birth (day, month, year) 4. Flight number 5. Have you ever been convicted of a crime? Be sure to check いいえ (no) 6. Are you carrying any prohibited items like banned substances or weapons? Be sure to check いいえ (no) 7. Signature
Example of How to Fill Out the Form
Filling out the departure form at Japanese airports isn't too difficult, but if you're not prepared, it can slow down your check-in process or cause confusion. We hope this guide from YutoJP.com has helped you understand how to fill out the departure form at Japanese airports so you can handle it smoothly whenever needed.
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