The procedure for reporting a change of company is a mandatory obligation for foreign workers in Japan, overseen by the Immigration Services Agency.
There are 3 ways to file this report: online, by mail, or in person at the Immigration Bureau.
You must report at two specific times: when you leave a job and when you join a new company. This must be done within 14 days of the change occurring. ※ Important Note: If you report before your official start date or resignation date, the notification is invalid. You must report after the official date has passed, but within the 14-day window.
If you start a new job immediately after leaving your old one, you can combine the resignation and new job notifications into a single process.
This article will guide you on how to report resigning or changing jobs to Immigration (Nyukan) using the online system.
Registering an Account on the Immigration Bureau Website
On this screen, select 中長期在留者はこちら (Click here for Mid-to-Long Term Residents).
If you have already created an account, simply log in with your ID and Password. If you do not have an account, click 認証ID発行 (Issue Authentication ID) in the bottom row to create one. If you have an account but forgot your ID or Password, click 認証ID・パスワード再通知 to retrieve your login information.
On the registration screen, you need to enter the following information:
氏名英字: Name in English alphabets, uppercase, no accents. Example: LE MINH THIEN TOAN
生年月日: Date of birth, in the order of Year, Month, Day
性別: Gender
国籍・地域: Nationality, select ベトナム Viet Nam (or your respective country)
在留カード番号: Residence Card Number, the 12-digit number at the top right of your card
希望する認証ID: Desired Authentication ID. Choose something easy to remember (e.g., I used my name leminhthientoan)
パスワード: Password. Must include uppercase, lowercase, numbers, and special characters, 8 to 32 characters long. Example: J@panLif3
パスワード(再入力): Re-enter password
メールアドレス: Email address
メールアドレス(再入力): Re-enter email address
After entering all information, click 確認 (Confirm) to view the confirmation screen.
If you check the information and everything is correct, click next to complete the registration.
If the confirmation screen does not appear, check where the error symbol ⛔️ appears and correct the information.
How to Report Resignation (Quitting) to Immigration
After successfully logging in, a screen like the one below will appear:
Select 契約終了 (End of Contract) to report your resignation.
On the resignation notification screen, enter the following information:
届出人 (Reporting Person)
氏名英字: Name in English, uppercase, no accents. Example: LE MINH THIEN TOAN
生年月日: Date of birth, in the order of Year, Month, Day
性別: Gender
国籍・地域: Nationality, select ベトナム Viet Nam (or your country)
住居地（都道府県市区町村）: Residential area. Click 検索 (Search) to find and select where you live.
住居地（町名丁目番地号等）: Specific address (Town, block, number, etc.). Note: You must enter Full-width characters (全角). If you enter spaces or Half-width characters (半角), an error will occur.
在留カード番号: Residence Card Number (12 digits, top right of card).
電話番号: Fixed-line phone number (usually skipped).
携帯電話番号: Your mobile phone number.
契約機関との契約の終了 (End of Contract with Organization)
契約が終了した年月日: Date the contract ended, in the order of Year, Month, Day
契約が終了した機関の名称: Name of the organization (company). Note: Must be Full-width characters (全角) only; spaces or Half-width characters will cause an error.
契約が終了した機関の所在地 （都道府県市区町村）: Area of the organization. Click 検索 (Search) to find and select the company's area.
契約が終了した機関の所在地 （町名丁目番地号等）: Specific address of the organization. Note: Must be Full-width characters (全角); spaces or Half-width characters will cause an error.
After entering all information, click 確認 (Confirm) to view the confirmation screen.
If you check the information and everything is correct, click next to complete the registration.
If the confirmation screen does not appear, check where the error symbol ⛔️ appears and correct the information.
Note: If the date the contract ends is in the future relative to the current date (e.g., your contract ends on June 30th, but you try to report it on June 29th), an error will occur, and you cannot proceed.
After reporting successfully, you will receive an email notification from the Immigration Bureau stating that they have received your report. Usually, the result notification email arrives about 1 day later.
How to Report a Job Change to Immigration
After successfully logging in, a screen like the one below will appear:
Select 新たな契約締結 (Conclusion of New Contract) to report your job change.
On the job change notification screen, enter the following information:
届出人 (Reporting Person)
氏名英字: Name in English, uppercase, no accents. Example: LE MINH THIEN TOAN
生年月日: Date of birth, in the order of Year, Month, Day
性別: Gender
国籍・地域: Nationality, select ベトナム Viet Nam (or your country)
住居地（都道府県市区町村）: Residential area. Click 検索 (Search) to find and select where you live.
住居地（町名丁目番地号等）: Specific address. Note: You must enter Full-width characters (全角). If you enter spaces or Half-width characters (半角), an error will occur.
在留カード番号: Residence Card Number (12 digits, top right of card).
電話番号: Fixed-line phone number (usually skipped).
携帯電話番号: Your mobile phone number.
新たな契約締結 (New Contract Information)
新たな契約を締結した年月日: Date the new contract started, in the order of Year, Month, Day
機関の名称(新たな契約の締結前): Name of the previous organization (Full-width characters only).
機関の所在地(新たな契約の締結前)（都道府県市区町村）: Area of the previous organization. Click 検索 (Search) to find and select.
機関の所在地(新たな契約の締結前)（町名丁目番地号等）: Specific address of the previous organization (Full-width characters only).
機関の名称(新たな契約の締結後): Name of the new organization (Full-width characters only).
機関の所在地(新たな契約の締結後)（都道府県市区町村）: Area of the new organization. Click 検索 (Search) to find and select.
機関の所在地(新たな契約の締結後)（町名丁目番地号等）: Specific address of the new organization (Full-width characters only).
新たな機関における活動の内容: Job duties at the new organization. Select from the displayed list.
その他を選んだ方は，下欄に活動の内容を入力してください。 全角，30文字以内: If you selected "Other" (その他) for your duties, enter the description in this box. Use Full-width characters (全角), within 30 characters.
実際の活動場所 (Actual Place of Work - can be skipped)
If you are working at a location different from the main address listed above (like a specific branch or factory), you should notify Immigration of the name, address, and contact info of your actual workplace. Check the box below before entering the details: 「実際に活動している事業所の名称，所在地，連絡先をお知らせします。」
実際に活動している事業所の名称: Name of the actual workplace/branch.
実際の活動場所の所在地（都道府県市区町村）: Area of the actual workplace. Click 検索 (Search) to find and select.
実際の活動場所の所在地（町名丁目番地号等）: Specific address of the actual workplace (Full-width characters only).
実際の活動場所の連絡先(電話番号): Contact phone number of the actual workplace.
After entering all information, click 確認 (Confirm) to view the confirmation screen.
If you check the information and everything is correct, click next to complete the registration.
If the confirmation screen does not appear, check where the error symbol ⛔️ appears and correct the information.
Note: If the start date of the new contract is in the future relative to the current date (e.g., your contract starts on June 30th, but you try to report it on June 29th), an error will occur, and you cannot proceed.
After reporting successfully, you will receive an email notification from the Immigration Bureau stating that they have received your report. Usually, the result notification email arrives about 1 day later.
How to Check Your Registration Status
You can check your registered information on the Immigration website by selecting 中長期在留者はこちら (Mid-to-Long Term Residents), logging in, and then clicking on 届出状況参照 (Reference Notification Status).
The screen will display details including the date, receipt number, content, and registration status.
If the status says 登録完了 (Registration Complete), it means your registration was successful.
Registering information with Immigration when quitting or changing jobs is necessary. Please make sure to complete this process to avoid any unwanted trouble.
Hello everyone. I'm an IT engineer working in Japan. I created this blog to share about life and experiences during my study and work journey. I hope this article will be helpful to you.
Hi, When you’re quitting or changing jobs in Japan, reporting to Nyukan (the Immigration Bureau) is an important step to ensure your residence status and employment records are up to date. You can complete this process onlinewhich is convenient and faster than visiting in person. First, access the official Nyukan website and log in using your My Number card or other identification methods. Select the appropriate form for employment termination or change and fill in details such as your new employer, last working day, and any changes to your address. After submission, you will receive a confirmation receipt—keep this for your records. Timely reporting helps avoid legal issues and ensures your residence status remains valid during transitions between jobs. sso id
