The procedure for reporting a change in employment is a mandatory obligation with the Immigration Services Agency of Japan, applicable to foreign workers.
There are 3 methods to report: online, by mail, or in person at the Immigration Services Agency.
There are 2 occasions when you must report: when resigning from a job and when starting a new one, and it must be done within 14 days from the date of the change. ※ Special note: if you report before the official start date at the new company or before the official resignation date, the report will be invalid. You must report after the official date and within 14 days.
If you start a new job immediately after resigning, you can combine the resignation report and the new job report at the same time.
This article will guide you on how to notify Nyukan of your resignation or job change online.
Registering an Account on the Immigration Services Agency Website
If you have already created an account, simply log in with your ID and Password. If you don't have an account yet, click on 認証ID発行 in the line below to create one. If you have an account but forgot your ID and Password, click on 認証ID・パスワード再通知 to retrieve your login information.
On the registration screen, you need to enter the following information:
氏名英字：Full name in uppercase without accents. For example, LE MINH THIEN TOAN
生年月日：Date of birth, in the order Year, Month, Day
性別：Gender
国籍・地域：Nationality, select ベトナム Viet Nam
在留カード番号：Residence card number, 12 digits, located in the upper right corner of the card
希望する認証ID：Desired account ID, choose something easy to remember, for example, I use my name like leminhthientoan
パスワード：Password, including uppercase letters, lowercase letters, numbers, and special characters, length from 8 to 32 characters. For example, J@panLif3
パスワード(再入力)：Re-enter password
メールアドレス：Email address
メールアドレス(再入力)：Re-enter email address
After entering all the information, click on 確認 to view the confirmation screen.
If you check the information and everything is correct, click to complete the registration.
If the confirmation screen doesn't appear, check where the error message ⛔️ appears and correct the information accordingly.
How to Report Resignation to Nyukan
After successfully logging in, the following screen will appear:
Select 契約終了 to report resignation information.
On the resignation notification screen, enter the following information:
届出人
氏名英字：Full name in uppercase without accents. For example, LE MINH THIEN TOAN
生年月日：Date of birth, in the order Year, Month, Day
性別：Gender
国籍・地域：Nationality, select ベトナム Viet Nam
住居地（都道府県市区町村）：Residential area address, click on 検索 to start searching and select your living area
住居地（町名丁目番地号等）：Your home address, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
在留カード番号：Residence card number, 12 digits, located in the upper right corner of the card
電話番号：Landline phone number, usually skip this part
携帯電話番号：Your mobile phone number
契約機関との契約の終了
契約が終了した年月日：Contract end date with the company, in the order Year, Month, Day
契約が終了した機関の名称：Company name, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
契約が終了した機関の所在地 （都道府県市区町村）：Company's area address, click on 検索 to start searching and select the company's area
契約が終了した機関の所在地 （町名丁目番地号等）：Company address, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
After entering all the information, click on 確認 to view the confirmation screen.
If you check the information and everything is correct, click to complete the registration.
If the confirmation screen doesn't appear, check where the error message ⛔️ appears and correct the information accordingly.
Note that if the contract end date with the company is later than the current date, for example, your contract ends on June 30 but you try to report on June 29, an error will occur and you won't be able to report.
After successfully reporting, you will receive an email notification from the Immigration Services Agency confirming that they have received your report. Usually, you'll get a result email after about 1 day.
How to Report Job Change to Nyukan
After successfully logging in, the following screen will appear:
Select 新たな契約締結 to report job change information.
On the job change notification screen, enter the following information:
届出人
氏名英字：Full name in uppercase without accents. For example, LE MINH THIEN TOAN
生年月日：Date of birth, in the order Year, Month, Day
性別：Gender
国籍・地域：Nationality, select ベトナム Viet Nam
住居地（都道府県市区町村）：Residential area address, click on 検索 to start searching and select your living area
住居地（町名丁目番地号等）：Your home address, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
在留カード番号：Residence card number, 12 digits, located in the upper right corner of the card
電話番号：Landline phone number, usually skip this part
携帯電話番号：Your mobile phone number
新たな契約締結
新たな契約を締結した年月日：Start date of the contract with the new company, in the order Year, Month, Day
機関の名称(新たな契約の締結前)：Old company name, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
機関の所在地(新たな契約の締結前)（都道府県市区町村）：Old company's area address, click on 検索 to start searching and select the old company's area
機関の所在地(新たな契約の締結前)（町名丁目番地号等）：Old company address, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
機関の名称(新たな契約の締結後)：New company name, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
機関の所在地(新たな契約の締結後)（都道府県市区町村）：New company's area address, click on 検索 to start searching and select the new company's area
機関の所在地(新たな契約の締結後)（町名丁目番地号等）：New company address, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
新たな機関における活動の内容：Description of activities at the new organization, select from the list that appears
その他を選んだ方は，下欄に活動の内容を入力してください。 全角，30文字以内：If you selected 「その他」 for the activity description, enter the details here, within 30 full-width characters
実際の活動場所 (this section can be skipped)
If your actual work location differs from the address stated above, please inform Nyukan of the name, address, and contact information of your actual workplace. Check the box below before entering the information. 「実際に活動している事業所の名称，所在地，連絡先をお知らせします。」
実際に活動している事業所の名称：Name of the actual workplace
実際の活動場所の所在地（都道府県市区町村）：Actual work area address, click on 検索 to start searching and select
実際の活動場所の所在地（町名丁目番地号等）：Actual work address, note that only full-width characters are allowed; entering spaces or half-width characters will cause an error
実際の活動場所の連絡先(電話番号)：Contact phone number of the actual workplace
After entering all the information, click on 確認 to view the confirmation screen.
If you check the information and everything is correct, click to complete the registration.
If the confirmation screen doesn't appear, check where the error message ⛔️ appears and correct the information accordingly.
Note that if the start date of the contract with the new company is later than the current date, for example, your contract starts on June 30 but you try to report on June 29, an error will occur and you won't be able to report.
After successfully reporting, you will receive an email notification from the Immigration Services Agency confirming that they have received your report. Usually, you'll get a result email after about 1 day.
How to Check the Status of Registered Information
You can check the registered information on the Agency's website by selecting 中長期在留者はこちら and logging in, then selecting 届出状況参照
The screen will display detailed information including date and time, code, content, and registration status.
If the status is 登録完了, it means you have successfully registered
Registering your information with Nyukan when resigning or changing jobs is essential, so make sure to do this to avoid any unnecessary troubles.
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